HomeMy WebLinkAbout1994-09 r - r ---,i ) ,_,
Ct L M
(1 Newsletter for
se\ --:•i Employees and Retirees
of Tompkins County ) , i
7 ,
CtU tea.: a. . ,�„
y SEPTEMBER 1994
Volume 7 Number 9
MAJOR CHANGE IN 1 � A k tl .
HEALTH INSURANCE BENEFITS A l , ‘ „, '
`. ,: �n „ ,
_ 6 7 1,b, Bfits Mgr
by Louise Effective on the renewal date of our medic insurance a nce h Blue ,� 9e 1,
�
Cross Blue Shield, January 1, 1995, the following benefits will be k
available for well child visits for covered children of subscribers with «.'
family coverage. This applies to all children under the age of 19. 4 ' ..4. 4 0, .1,,
._ ,
a) Nine baby visits from birth to the child's second birthday. If
child's initial newborn exam is paid for by BXBS, this will be sz „, , ,a .
counted as one of the nine well visits.
b) Five child visits from child's second to seventh birthdays. b
c) Adolescent visits for children between ages 7 and 19 include Thanks to Ann Bennett, Cleaner at the
an initial visit and additional visits not more than once each 24 Courthouse, who took this picture of the bouquet
months. sent to her from the County while she was
Covered benefits include: initial newborn exam in hospital, hospitalized. The picture along with a note of
screening and early detection, health history, routine physical exam, thanks was sent to Personnel. If someone in your
developmental assessments, and counseling of parents. Appropriate department has been hospitalized, be sure to let
immunizations required by NYS law or designated by the NYS Personnel know so a bouquet can be sent.
Insurance Superintendent will also be covered, and these include:
diphtheria, pertussis, tetanus polio, measles, rubella, mumps,
hemophillus influenza Type B, and hepatitis B. (Immunization GIVE... THE UNITED WAY
coverage includes vaccine, supplies and materials). by Louise McEwen, Benefits Manager
It is important to note that no deductible or co payment provisions Each year County employees and
will be required for these visits. retirees are reminded of the United Y�
Medically necessary visits to a medical provider to diagnose or Way Campaign. This year the 1994 //
treat a symptom or injury are NOT covered under this Well Child Campaign kicked off on September 19
Visits rider. and various employees will be soliciting donations
THE ABOVE INFORMATION MUST BE TAKEN INTO from County employees while I once again will be
CONSIDERATION IF YOU PLAN TO PARTICIPATE IN THE contacting County retirees. The goal - although
1995 FLEXIBLE SPENDING ACCOUNT PROGRAM TO SET challenging - can be attained through generous
ASIDE PRE -TAX DOLLARS FOR NON - COVERED MEDICAL giving to this organization which serves so many
EXPENSES (maximum of $2,000 for 1995) SO YOU DO NOT segments of our County population. This year
HAVE TOO MUCH MONEY SET ASIDE. volunteers will attempt to collect S1.5 million
which is a 4.8% increase over last year.
The bulk of the monies in 1994 is allocated to
"child care, family and elder support” ($321,671)
YOU MISSING OUT? with "Crisis intervention and counseling" following
EIR E Y ($307,902), and "health care and rehabilitation ",
The County Comptroller has noted that "youth programs" and "food shelter and basic
halt the employees haven't used their ' needs" also getting a piece of the pie.
So....open your hearts and give generously... you
FLOATING HOLIDAY for 1994 never know when YOU might need the help of a
Shack your calendar ` United Way- funded agency! Thank you.
You roust request It by December 1
4
COUNTY ADMINISTRATOR'S REPORT by Scott Heyman
How to Get the Things You Need
From the Central Support Offices of County Government
WHAT: Presentations by staff of Purchasing, Comptroller, Board of Reps., Data Processing,
Risk Management, and Health and Safety on how to get the things you need from
them without hassle.
WHERE/ Rice Conference Room, Biggs B (Health Department).
WHEN: September 30, from 9:00 a.m. until 12 noon.
Mental Health Services Building Board Room, Sixth Floor,
on Friday, October 14, from 9:00 a.m. until 12 noon.
(NOTE: Both presentations are intended to convey essentially the same information.)
WHO: Any and all staff who as part of their job interact with any of the central support
offices of County government listed above.
NO SIGNUP IS REQUIRED
COMPTROLLER
AGENDA how to: * understand my financial statements
* change my budget
DATA PROCESSING * get things paid for
how to: * find out what features my phone has and * handle County funds
how to use them * process claims for reimbursement
* get my phone repaired, * get information the Comptroller's office
* move, change, or expand phones and has
phone services (fax machines, voice mail, * understand central billing of fringe
modems) benefits
* read and understand my phone bill
* select and purchase the personal RISK MANAGEMENT
computer and peripherals of my dreams how to: * understand billing of centrally distributed
* get help operating my PC items
* buy software * know when I need a contract
* get the information Data Processing has * get a contract signed
* avoid violating software privacy laws * know how long it will take to get a
* get the training I need to use data contract signed
processing equipment. * spot problem areas in a contract
* expedite signing of a contract
PURCHASING AND CENTRAL SERVICES * fill out an incident report
how to: * buy equipment or services * process an insurance claim
* buy office supplies
* set up a blanket purchase order HEALTH AND SAFETY COORDINATOR
* accept (or not accept) delivery of how to: * protect myself at work
purchased items * get information about hazards at work
* use the mail/courier system
* get things printed CLERKOF THEBOARD OF REPRESENTATIVES
* get my copier fixed how to: * write resolutions
* route resolutions
* get items on committee and Board agendas
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TEST YOUR BRAIN PURCHASING TEAM ADOPTS
LEFT & RIGHT SIDES COMMODITY BUYING
At a recent workshop on "Implementing Self by Sheila Ferrari, Purchasing
Directed Work Teams ", the Purchasing Dept. Purchasing decided to reorganize itself from department related
employees were given the following fun puzzles to buying to commodity buying. The primary reason for doing so
figure out. See how well you can make your brain was the overlap in research the Buyers had noticed - Chris
work. (Answers are on next to last page) reasearching a computer for Solid Waste, e.g., while Bonnie
researched one for Assessment. Organizing by commodity would
allow Buyers to become "expert" in their assigned commodities.
Using 4 straight lines connect every circle STEP 1. TIME AND PLACE
(without your pen leaving the paper) We established regular meeting times at a place outside of the
normal work place. We appreciated the luxury of getting away
O O O from the telephone and other interruptions. The quiet allowed
us to concentrate on the task.
O O O STEP 2 FIRST STEPS
In our first meeting we defined our task and set some ground
O O O rules. We defined our task as: to establish an index of
commodities for Tompkins County.
We set some ground rules governing how the commodity
groups were going to be assigned once we had them established.
Using 3 straight lines, connect every circle Then we listed all the bids we had worked on over the years
(without your pen leaving the paper) and started moving them into groups. We arrived at all grouping
decisions by consensus. At this point we had 19 commodity
O O O groups. At further meetings this initial list was defined and
expanded, until we had a list of 27 commodity groups, each with
O O O a sketchy list of items that belonged to that group, and all team
members agreed on the groups.
O O O STEP 3. WEIGHTING AND ASSIGNING COMMODITIES
We "weighted" all the commodity groups as to difficulty and
work involved, separating them into three catagories: 1. easy, 3.
average and S. difficult. We had four (1)s, fourteen (3)s, and
KNEE = seven (5)s. We agreed to leave two groups unassigned to be
LIGHT assigned as they came in - Miscellaneous and Capital
Construction. We counted up the total quality points and divided
by the number of Buyers (Sheila functions as half a Buyer).
Weighting decisions were arrived at by majority. We divided
U = commodities based on weighted value. Each of us chose
M.D., PhD. commodities until our total of quality points was enough to
balance the workload.
STEP 4. NUMBERING THE COMMODITIES
Our object was to find a numerical listing we could adapt
rather than reinvent the wheel. We decided to adapt the
Standard Industrial Code. We investigated several sources.
i i i = If we had purchased an already - designed commodity index
O O O through the National Institute of Governmental Purchasing, it
O O would have cost $ 15,000.
0 STEP 5. SUMMATIONAND REPORTING
We met with David Squires, County Comptroller, and
explained to him what we had done and why, to give him a
chance to ask questions and make suggestions. Then we sent a
memo out to all County departments explaining the new system.
ECNALG = l Upon adopting this new system, we feel we entered a period of
' low productivity as we all had to struggle with commodities we
weren't familiar with. As we had decided to handle all phases of
�// purchasin within the commodity groups we had - bids, quo
and requisitions - a balance had to be developed between
requisitions and bids. Because of this period of slow productivity
— that follows a reorganization, we decided to switch commodity
groups no more than once a year.
WHY NOT SAVE TAXES ON DEPENDENT CARE AND MEDICAL CARE
IN 1995 by Louise McEwen, Benefits Manager
Very shortly, our flexible spending accounts provider will be conducting enrollment meetings to line up
employees' elections for 1995, effective 1/1/95. Do you know how this program works? Section 125 of
the Internal Revenue Code provides that employees may set aside a portion of their earnings before taxes,
to be used to pay for qualified dependent care expense and/or qualified medical expense not covered
through medical insurance payments. Dependent care expense may be excluded up to $5,000 for a
married couple filing jointly ... why pay taxes on the $100 you could set aside tax -free each week? The
current maximum for the non - covered medical expense account has been raised from $1,000 to $2,000 in
1995, through union contract negotiations. Why pay tax on the $100 or $200 master medical deductible,
the $1.00 prescription co-pay, the 20% master medical co -pay, non covered dental work, etc.? These are
just a few examples of out -of- pocket expenses you don't have to pay tax on if you participate in this
program. Watch for postings advising of the informational sessions -- it benefits everyone to learn more
about this tax- saver!
LEADERSHIP COUNCIL by Nancy Zah,r, Youth Bureau
The Leadership Council met on August 26 and September 15 to begin to lay the groundwork which will enable Tompkins
County to become an organization which values its employees and enables them to be creative in solving problems and
continuously improve the quality of services provided to the residents of our County.
Using the advice of trainers who have worked with other counties, the Leadership Council has created short term committees
to build a strong foundation on:
+ partnership between those represented by unions, managers and the Board of
Representatives
+ clear systems and timetables for communicating plans and soliciting ideas and
+ strong, effective systems for assuring meaningful feedback on job performance and appropriate
forms of rewards and recognition.
One recommendation made by the Communication Committee and adopted by the Leadership Council was to use this space
in County Corridors to respond to the questions you and others may be asking about the Leadership Council and to report
on the County's progress toward adopting the principles and practices commonly referred to as total quality management or
TOM. Look in County Corridors for more updates soon. Just to remind you of who is serving on the Leadership Council,
the members are:
Barbara Mink Board of Representatives 274 -5434
Charlie Evans Board of Representatives 274 -5434
Scott Heyman County Administrator 274 -5552
Emery Guest Sheriff 257 -1345
David Chase CSEA White Collar Unit 274 -5294
Penny Van Shoick CSEA White Collar Unit 274 -5321
Leighann Baldwin CSEA White Collar Unit 274 -6674
Tony Denmark CSEA Blue Collar Unit 277 -5290
Bob Lampman Sheriff's Deputy Association 257 -1345
Loretta Bernal Confidential Employees 274 -5252
Ward Hungerford Middle Manager 273 -4262
Mary Pat Dolan Department Head (DSS) 274 -5252
Irene Stein Department Head (COFA) 274 -5482
Staff: Nancy Zahler 274 -5310
Anita Fitzpatrick 274 -5526
Until next time, remember: Take your work seriously and yourself lightly.
1
RABIES CLINICS
. a
1994
i RABIES CLINIC SCHEDULE
' --
P., , e-,
V *' - ALL CLINICS 7:00 - 9:00 P.M.
Dogs and Cats Will be Vaccinated
l, Please have animals on strong leashes
r i t , or in pet (cat) carriers!
fro
r
4
M ,, Tuesday, October 18
Thomas Todd, Chairman,' Solid Wade Committee
GROUNDBREAKING Dryd Fire
S atio
of the Recycling and Solid Waste Center Trumansburg - School Bus Garage
by Linnelt Warner, SW
On August 9th, under threatening skies, County and local officials
celebrated the groundbreaking of the new Recycling and Solid Wednesday, October 19
Waste Center (RSWC) located on Commercial Avenue, next to the
Solid Waste Management Division office building. Caroline - Town Highway Garage
The threatening skies seemed particularly symbolic. As County Enfield - Highway Garage
Administrator, Scott Heyman, observed in a memo to Board Lansing - Fire Station
members and Solid Waste Management Division staff, the
construction of this facility is "a remarkable achievement after
nearly a decade of lawsuits, disinformation, and cynicism." Thursday, October 20
Continuing he notes that this has been made possible "because
elected members of the County Board of Representatives who Groton - Fire Station
could have looked out for their own short term political benefit, to Ithaca - Central Fire Station
say nothing of their personal peace and quiet, chose instead to (State St. Entrance)
stand for something- -for the long term economic and environmental Newfield - School Bus Garage
health of their community."
The target date for the opening of the center is March 1, 1995.
Once on -line, the RSWC will accept the following.
INTERESTED IN WELLNESS?
PAPER STREAM CONTAINER STREAM
**newsprint **steel cans
**high grade office paper **aluminum cans & foil IF SO, WE NEED YOU!
**magazines **glass bottles & jars by Louise McEwen
**mixed paper **plastic bottles &jugs (#1&2)
**corrugated cardboard OTHER Your County Employee Wellness Committee is
**phone books **white goods looking for wellness minded volunteers to work
**paperboard (eg. cereal boxes) **scrap metal with us. Do you have any interest in donating
**Kraft paper grocery bags **lead -acid batteries about 2 hours per month to our meeting? Do you
**tires have suggestions for new ideas on how to get
**yard waste employees involved in programs they'd like? Do
you have any ideas on activities that might appeal
The RSWC will serve self- hauling residential and commercial to our employees which we could promote and
generators, as well as private and municipal trash haulers. A Public perhaps help sponsor? If so, please come to a
Convenience Area will be available for the drop -off of smaller Wellness Committee meeting even if you can't
quantities of materials; larger bads will be accommodated by the commit to joining the Committee on a full-time
RSWC. basis right now. If you're interested in seeing how
Textiles, other plastic containers, film plastic, aerosol cans and we work, call Louise McEwen at Personnel (274 -
paint cans will also be considered for future recycling at the RSWC. 5526) for the date of the next Wellness Committee
It was an auspicious start that the groundbreaking shovels dug meeting. Remember ... this is an employee
easily into the earth below the future site of the RSWC. committee and it cannot succeed without the
employee!
1
•
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En.caz aE ZE
WOULD YOU BE INTERESTED?
The Tompkins County Office for the Aging is considering offering a mini -series of hands -on workshops
dealing with minor home repairs and maintenance.
Geared to, but not exclusively for, older women who find themselves taking care of their homes alone
for the first time, these workshops would encompass topics such as:
Your Basic Tool Kit & How To Use It
Proper Care and Maintenance for Lawn Equipment
Weatherizing Your Home
Understanding Your Electric Bill
Financial Help for Home Repairs
To express your interest in any of the above topics, or to discuss other suggestions, contact Kate Sirrine
at Office for the Aging, 320 N. Tioga St., Ithaca, NY 14850 (607) 274 -5482.
OFA ANNUAL PUBLIC HEARING
The Office for the Aging will be holding its annual public hearing on October 24, 1994 at the Salvation
Army building at 150 N. Albany Street, Ithaca at 10 a.m. You are invited to join us to give comment on
our proposed 1995 Plan. Copies of the Plan will be available in our office at 320 N. Tioga Street, on
October 19th. If you have any questions, please call 274 -5482.
SENIOR CITIZENS SPEAKOUT
November 4, 1994 from 10 a.m. to 12 Noon
Senior Citizens Center, 213 South Geneva Street
Your opinions and concerns will be passed on to the National White House Conference on Aging to
be held in May of 1995. The conference will be producing recommendations for aging policy for the next
decade.
DON'T MISS YOUR CHANCE TO SPEAK OUT!
ATTORNEY GENERAL G. OLIVER KOPPELL PRESENTS:
SEPARATING FACT FROM FRAUD: THE TRUTH ABOUT ESTATE PLANNING
TRUSTS, WILLS PROBATE, AND MORE
Speakers: Hollie S. Levine, Esq., Assistant Attorney General and Henry Theisen, Esq.
October 27, 1994 - 10 a.m. to 12 Noon
Auditorium, Senior Citizens Center
213 South Geneva Street, Ithaca, NY 14850
•
INDOOR AIR QUALITY PROGRAM * 0,14, "
(IAQ) by Frank Croteau, Health & Safety Coordinator l�id /IO" 19
The County is working with a consultant, Judy Crawford, k�s r ". f la, e 8 k0 ,
Cer Industrial Hygienist, to develop li r '"" s '�` '��� a $ eneral Po �cY y f T A � 4:1 �a � �.. �a •. � e� n �f
statement, objectives and policies for a preventive Indoor i__ �uurea% %�Ga)
Air Quality Program. We are working to prevent indoor LIFT
air quality episodes or problems in all County facilities E-- 8 F T
through development and implementation of effective
policies and practices.
The Indoor Air Quality Program will include recognition GETTING WHAT YOU PAY FOR
of indoor air quality problems, and how to mitigate them; by Judy Tynyk, Weights & Measures
training of in -house personnel; documentation of actions
HEATING FUEL
taken for problem prevention; and education and
participation of building occupants. Home heating fuel and propane are sold by volume or
We will be specifically looking at the heating, ventilating weight. When these products are delivered to your home,
and air conditioning systems; custodial practices; renovation the seller must give you a "delivery ticket" showing the name
and construction; pest control; environmental tobacco and address of the buyer and the seller, the delivery date,
smoke; selection of new equipment, furnishings, materials the amount and type of fuel delivered. The unit price of
and supplies; asbestos management; and radon. the fuel should also be on the delivery ticket unless you
We will be performing walk through surveys of County have a special arrangement with the seller.
buildings. These surveys will include orientation and The amount of product delivered must be "metered" onto
background information with facility representatives; a walk the ticket - it cannot be written in by hand.
through tour of the facility; heating, ventilating, and air FIREWOOD
conditioning systems overview; and screening air quality
measurements (including carbon dioxide, temperature and Some people heat their homes with firewood, which is
humidity, formaldehyde, volatile organic compounds, ozone sold by a measurement called a "cord".
and vehicle exhaust gases). A cord is 128 cubic feet of firewood. To be sure you
We have developed a Renovation Policy, and have have a cord, you should stack and measure the wood. If
distributed copies of the Policy to all County Safety the width times the height times the length (all in feet)
Officers, and requested that they obtain comments from the equals 128 cubic feet, you have a cord of firewood.
employees that they represent. This policy was approved The seller may not use terms such as "truckload", "rack"
by the Health and Environmental Quality Committee at or "pile" in any advertisement or on the receipt.
their August 16 meeting. The key to the success of this
policy is early notification of upcoming renovation and WHAT YOU SHOULD DO:
construction to affected employees so that the employees 1. Get a receipt which shows the seller's name, address,
have the opportunity to voice concerns and possibly give and phone number, and the price, amount, and kind
recommendations. of wood purchased. Write down the license number
I have excellent reference materials available at my office of the delivery vehicle.
located in the Health Department for anyone that is 2. Measure the wood before using any.
interested, including a pamphlet entitled "Building Air 3. Take a picture of the stack if you think there is less
Quality" from the Environmental Protection Agency. I plan than what you paid for.
on purchasing several other publications. Please feel free 4. If you feel you have a problem, contact the seller
to call me at 274 -6704 to review this material or ask me before you burn any wood.
any questions about the new County IAQ initiatives. 5. If the problem cannot be resolved, contact your local
weights and measures office at 274 -5523
before you burn any wood.
TEST YOUR BRAIN ANSWERS
• "TEAM CORNER"
We have received a suggestion to start a regular feature
tt
in Corridors labeled "TEAM CORNER" in which we would
feature articles about what the teams are doing that have
been and will continue to be forming in the County. Sheila
Ferrari, Purchasing, not only offered the suggestion but
Neon Light also the first article. Look for it in this issue - it's titled r bey U Purchasing Team Adopts Commodity Buying. Please submit your "team" article. Circles under the eyes Glance backward PERSONNEL PERSONALS: WELCOME TO: \ ,77 Sally Morgan Stoyell, born Friday, 9/9/94 = � to David and Peg Stoyell. David is with 1, 4 ,, a►i _ OFA (U) , • UNCLASSIFIEDS: �° o FOR SALE: Microwave, 450 watts, like new; IBM LED Laptop Computer, 256, with FREE UNCLASSIFIEDS external monitor; Macintosh Software, MYST, SIMCITY 2000. 564-7'773 Classified ads up to 25 words in length are free to County employees, retirees and their immediate families. Ads may be for any purpose except no professional ads will be accepted. No County addresses or telephone numbers may be listed in these FOR SALE: ads. Use this coupon to send your ad to Corridors c/o Central Services. Keeshound pups. Whelped 6/1. 4 males, PLEASE TYPE OR PRINT LEGIBLY! parents on premises. Kate 387 -9503. FOR SALE: Storm windows, several sizes. Call 257 -2568 after 6 p.m. for details. WANTED: Lawn chairs in good condition. COUNTY CORRIDORS No webbing needed. I will pick them up. Call Iretta at 315 - 497 -0357. Thanks! Articles and opinion pieces for County Corridors are selected by the volunteer editorial board based on their interest to Tompkins County employees and retirees. Material is solicited from current employees, retirees and others. WANTED: Material for publication is selected by the editorial board which reserves the right to edit any submissions. The editorial board is made up of Bill Cbapp, Treadmill in good/excellent condition. Social Services; Sharon Cooper, Assessment; Iretta Ellis, Airport; Scott Heyman, Manual or motorized. Call 272 -1642 County Administrator, Louise McEwen, Personnel; Ruth Pond, Purchasing and between 6 and 8 p.m. Central Services; Marilyn Strassberg, Olfice for the Aging, and Judy Tynyk (Chair), Weights and Measures. Correspondence may be sent through County inter-office mail to: County Corridors, c/o Purchasing and Central Services: or contact any board member, or via US Mail to: County Corridors, c%o Purchasing and Central Services, 125 E. Court St., Ithaca, NY 14850. Tompkins County Central Services 301 Dates Drive, Biggs Bldg. A Ithaca, NY 14850